Rental Information
Deposit
Lessee agrees to pay the City deposit of $100.00 prior to the time of execution of the agreement to make said facility available on the date(s) specified. Lessee understands that booking of the facility is confirmed once the agreement is executed and payment of said deposit is made; verbal commitments between the parties to the agreement will not be binding.
Base Rental Charges
Lessee agrees to pay the City a rental charge of $180.00 prior to the time of execution of the agreement. The Lessee is responsible for removing all decorations and personal belongings prior to vacating the B&PW Park Pavilion at the contracted time. If Lessee returns the following day to remove items, the Lessee will be charged an additional rental fee.
Security
Security may be required at events held at the Mark A. Chapman Pavilion at the discretion of the City. Factors involved in determining the requirements for security include the size of the event, whether alcohol will be served, and length of the event. When security is required by the City, Lessee shall contact the Sealy Police Dept. to schedule and pay for the number of officers required. It is the responsibility of the Lessee to contact Sealy Police Department and to confirm that arrangements for security have been made.
Cancellation
Should Lessee decide to cancel the booking for the rental date(s) specified, Lessee shall provide written notice of such cancellation to the City no less than thirty (30) days prior to the booking, in which case the City shall refund the entire deposit to the Lessee. However, if Lessee notifies the City of cancellation less than thirty (30) days prior to the booking and the facility does not otherwise become booked for the specified rental date(s), Lessee will forfeit the base amount to the City of Sealy.
Keys
Lessee shall be responsible for obtaining keys to the facility from the City at 415 Main Street, Sealy, no earlier than 3:00 PM the business day prior to the scheduled event. If Lessee obtains these keys after normal business hours, Lessee agrees to pay the City a fee of $25.00. Upon conclusion of the event, if Lessee fails to return the keys to the City of Sealy, before 5:00 PM the business day following the event, the Lessee shall pay an additional fee of $25.00. If the keys are lost or not returned, the Lessee shall pay the cost of replacing all locks on the facility.
Damages
Lessee acknowledges that it will be responsible for the activities occurring on the Pavilion premises during the period of its possession, and that it will permit no nuisance or illegal or immoral activity to take place thereon. Lessee further agrees that it will indemnify and hold harmless the City of Sealy, the City Council, City Employees, and Agents from any and all loss or liability arising from any claim for injury or death to any person, or damage to any property, during the Lessee’s possession of the Pavilion premises.
Lessee's Responsibilities
Lessee agrees to abide by the following general housekeeping rules:
Upon inspection of the facility after rental, if any damages have been incurred or if the general housekeeping rules have not been followed, charges for excessive cleaning services or reparation will be deducted from Lessee’s deposit. Any remaining balance will be billed to Lessee.
Non-compliance with the above listed housekeeping rules and requirements will result in the assessment of the following fees that will be deducted from the rental deposit:
Lessee agrees to pay the City deposit of $100.00 prior to the time of execution of the agreement to make said facility available on the date(s) specified. Lessee understands that booking of the facility is confirmed once the agreement is executed and payment of said deposit is made; verbal commitments between the parties to the agreement will not be binding.
Base Rental Charges
Lessee agrees to pay the City a rental charge of $180.00 prior to the time of execution of the agreement. The Lessee is responsible for removing all decorations and personal belongings prior to vacating the B&PW Park Pavilion at the contracted time. If Lessee returns the following day to remove items, the Lessee will be charged an additional rental fee.
Security
Security may be required at events held at the Mark A. Chapman Pavilion at the discretion of the City. Factors involved in determining the requirements for security include the size of the event, whether alcohol will be served, and length of the event. When security is required by the City, Lessee shall contact the Sealy Police Dept. to schedule and pay for the number of officers required. It is the responsibility of the Lessee to contact Sealy Police Department and to confirm that arrangements for security have been made.
Cancellation
Should Lessee decide to cancel the booking for the rental date(s) specified, Lessee shall provide written notice of such cancellation to the City no less than thirty (30) days prior to the booking, in which case the City shall refund the entire deposit to the Lessee. However, if Lessee notifies the City of cancellation less than thirty (30) days prior to the booking and the facility does not otherwise become booked for the specified rental date(s), Lessee will forfeit the base amount to the City of Sealy.
Keys
Lessee shall be responsible for obtaining keys to the facility from the City at 415 Main Street, Sealy, no earlier than 3:00 PM the business day prior to the scheduled event. If Lessee obtains these keys after normal business hours, Lessee agrees to pay the City a fee of $25.00. Upon conclusion of the event, if Lessee fails to return the keys to the City of Sealy, before 5:00 PM the business day following the event, the Lessee shall pay an additional fee of $25.00. If the keys are lost or not returned, the Lessee shall pay the cost of replacing all locks on the facility.
Damages
Lessee acknowledges that it will be responsible for the activities occurring on the Pavilion premises during the period of its possession, and that it will permit no nuisance or illegal or immoral activity to take place thereon. Lessee further agrees that it will indemnify and hold harmless the City of Sealy, the City Council, City Employees, and Agents from any and all loss or liability arising from any claim for injury or death to any person, or damage to any property, during the Lessee’s possession of the Pavilion premises.
Lessee's Responsibilities
Lessee agrees to abide by the following general housekeeping rules:
- All trash is to be bagged, removed and placed in the provided receptacles outside the facility.
- Restrooms are to be cleaned and all trash removed.
- All lights are to be turned off. Air conditioning units are to be set at 80 degrees and heating units are to be set at 68 degrees.
- All doors are to be locked.
- Lessee will not tape or hang anything from the walls or ceiling of the Pavilion because this frequently causes damage to paint and ceiling tiles. Nails, tacks, and tape are prohibited.
- Alcoholic beverages are not to be consumed on the premises during illegal hours. NO GLASS CONTAINERS ALLOWED. Violators will be subject to arrest by officer of the Texas Alcoholic Beverage Commission.
- The park is closed between the hours of 11:00 PM and 5:00 AM, and it shall be unlawful for any person to be within any park during these hours, unless specifically permitted.
- No littering. Receptacles are provided for the deposit of all trash.
- No overnight camping allowed.
- No fireworks or explosives allowed.
- No person shall build or attempt to build a fire except in designated areas.
Upon inspection of the facility after rental, if any damages have been incurred or if the general housekeeping rules have not been followed, charges for excessive cleaning services or reparation will be deducted from Lessee’s deposit. Any remaining balance will be billed to Lessee.
Non-compliance with the above listed housekeeping rules and requirements will result in the assessment of the following fees that will be deducted from the rental deposit:
- Garbage not removed from all areas and taken from facility: $ 25.00
- Bathrooms not cleaned: $ 50.00
- Air/heat or lights left on: $ 75.00
- Debris left in or around the facility creating unsanitary or unhealthy conditions (such as food, diapers, feces, etc.): $ 100.00
- Not securing the facility upon departure: $ 100.00
- Use of confetti, tape, nails, or tacks within the facility: $ 50.00
