Rental Information
Property Security Deposit
Lessee agrees to pay the City deposit of $250.00 prior to the time of execution of the agreement to cover the cost of extra cleaning or damage to the leased premises, which may occur during Lessee’s occupancy. If such property security deposit is inadequate to compensate for the amount of Lessee’s expense, Lessee agrees to pay the amount of such extra expense to the lesser within five (5) days of written demand by the City. Any unused property security deposit will be returned to Lessee within thirty (30) days from date of function.
Base Rental Charge
Lessee agrees to pay the City a base rental charge of $450.00 for the first four hours prior to the time of execution of the Agreement. If additional time is needed, the fee will be $50 per additional hour. The total number of rental hours will take into consideration any time needed for set up/decorating, hours needed for the actual event and any time needed for clean up afterward. The lessee is responsible for removing all decoration and personal belongings prior to vacating the W. E. Hill Community Center at the contracted time. If lessee returns the following day to remove items, the lessee will be charged an additional rental fee.
Cancellation
Lessee shall provide written notice of booking cancellation to the City not less than thirty (30) days prior to function date, in which case the City shall refund the entire deposit and rental fees to the Lessee. If Lessee notifies the City of cancellation less than thirty (30) days prior to the booking and the facility does not otherwise become booked for the specified rental date(s), Lessee will forfeit the base rental amount to the City.
Keys
Lessee shall be responsible for obtaining keys to the facility from the City at 415 Main Street, Sealy between 3:00-4:30 p.m. the business day prior to the scheduled event or the Friday prior if the event is on a Saturday or Sunday. If Lessee obtains these keys after normal business hours, Lessee agrees to pay the City a fee of $25.00. Upon conclusion of the event, if Lessee fails to return the keys to the City of Sealy before 5 p.m. the business day following the event, the Lessee shall pay an additional fee of $25.00. If the keys are lost or not returned, the Lessee shall pay the cost of replacing all locks on the facility.
Security
Security may be required at events held at the W. E. Hill Community Center at the discretion of the City. Factors involved in determining the requirements for security include the size of the event, whether alcohol will be served, and length of the event. When security is required by the City, Lessee shall contact the Sealy Police Dept. to schedule and pay for the number of officers required. It is the responsibility of the Lessee to contact Sealy Police Department and to confirm that arrangements for security have been made.
Damages
Lessee acknowledges that it will be responsible for the activities occurring on the Community Center premises during the period of its possession, and that it will permit no nuisance or illegal or immoral activity to take place thereon. Lessee further agrees that it will indemnify and hold harmless the City of Sealy, the City Council, City Employees, and Agents from any and all loss or liability arising from any claim for injury or death to any person, or damage to any property, during the Lessee’s possession of the Community Center premises.
After use of the facility, Lessee agrees to abide by the general housekeeping rules as outlined in the Hill Community Center Rules and Regulations and will include, but is not limited to, the following:
- Lessee will not tape or hang anything from the walls or ceiling of the Community Center, because this frequently causes damage to paint and ceiling tiles. Nails, tacks and tape are prohibited.
- All lights and air conditioning or heating units are to be turned off.
- All doors are to be locked.
- Alcoholic beverages are not to be consumed on the premises during illegal hours. Violators will be subject to arrest by officers of the Texas Alcoholic Beverage Commission.
- Upon inspection of the facility after rental, if any damages have been incurred or if the general housekeeping rules have not been followed, charges for cleaning services or reparation will be deducted from Lessee’s deposit. Any remaining balance will be billed to Lessee.
